Step 3: Documents and Checks Before a Hospitality Job Starts
Employers move fast in food service, and delays at the paperwork stage can cost you a start date. Preparing a small folder in advance keeps you ready when an offer comes.
This step lists the items most hospitality employers ask for and suggests an order that avoids rushing at the last minute.
- Choose your own work authorization documents from the official list.
- Know your rights if a background check affects a decision.
- Prepare references and expiry dates early.
Proof of identity and right to work
On or before your first day, you complete the federal employment eligibility form and present original papers that establish your identity and your authorization to work, picked from the official list. The employer cannot dictate which documents you show, and it cannot ask for more than the list requires.
Check expiry dates now. Replacing a lost card or renewing a document can take time, so start early. You will also fill in a federal tax withholding form so the payroll team can set up your paycheck.
Background checks and what they cover
Some hotels, resorts and large chains run a background check after an offer, particularly for roles near guest rooms, cash or alcohol. You normally sign a written authorization first. If an employer decides against you because of the report, federal law gives you the right to a copy and a chance to correct errors.
If you have a record, be honest and ask how the employer weighs it. Rules about when and how past convictions may be considered vary by state and city.
Ask what the check includes and how long it takes, so you can plan your start date around it.
Ask what the check includes and how long it takes, so you can plan your start date around it.
References and health items
Choose two references, such as a past manager, a teacher or a volunteer coordinator. Ask permission first, tell them about the job and share your résumé so they can speak with confidence. Some kitchens expect proof of a food handler card, and some employers ask you to confirm that you can perform the physical tasks of the job.
Keep personal medical details private unless there is a clear legal reason to share them.
Tell your references what hours you can be reached, since a missed call from a busy manager can slow an offer.
Tell your references what hours you can be reached, since a missed call from a busy manager can slow an offer.
A sensible order of tasks
Work down this document checklist and tick items as you finish them.
- Check which ID documents you hold and when they expire.
- Complete required cards or courses.
- Line up two references and tell them to expect a call.
- Prepare your tax and direct deposit details for payroll.
- Review any background check form before signing.
| Item | When needed | Who asks |
|---|---|---|
| Work eligibility documents | First days of work | Employer |
| Food or alcohol card | Before or soon after start | Local rules, employer |
| References | After the interview | Manager |
Interviews, trial shifts and your first weeks
Know what to expect at a hospitality interview, a trial shift and the opening days on the job.
Get ready for the interview›Independent information guide. This site is not an employer or a recruitment agency, does not publish its own vacancies and does not collect résumés or personal data.