Step 3: Documents, Checks and References for a First Job
An offer can stall for the most ordinary reason: a missing paper. Employers usually move fast once they choose someone, and a worker who cannot show documents quickly may lose the slot to the next person.
This page puts the paperwork in order, explains what a screening can include, and covers references. Take a little time with each part, since employers often ask for several items in a single week.
- Gather ID and work-authorization papers before an offer arrives.
- Background checks need your written consent and follow federal rules.
- Ask two references in advance and keep their details current.
The order to follow
Work through the papers in the order below so nothing waits on a slow agency. Replacements for lost cards and certificates can take weeks, so start those requests first.
- Check that your photo ID is valid and not about to expire.
- Locate your Social Security card or know how to request a replacement.
- Collect your birth certificate or passport for Form I-9 purposes.
- If you are a minor, ask your school or state labor office about a work permit.
- Open a bank account or choose another way to get paid, since many employers pay by direct deposit.
Form I-9 and tax forms
After you accept an offer, you fill out Form I-9 for work authorization and a federal W-4 so the employer knows how much tax to withhold. You show your original documents in person or in a way the employer is permitted to use. The employer may also use E-Verify, a government system, to confirm the information.
Do not worry about getting W-4 perfect on day one. You can change it later, and the IRS website explains each line.
Background checks and drug tests
Not every job runs these. Where a background check is used, the employer needs your written consent and must follow the Fair Credit Reporting Act, including giving you a chance to respond if something adverse appears. Some states and cities also limit how employers use past records.
A drug test, when required, normally happens after a conditional offer. Prescription medicines are a reason to speak calmly with the clinic or employer beforehand. If a medical form is requested, it should relate to the duties of the job.
Lining up references
Pick two people who have seen you be dependable: a teacher, coach, volunteer supervisor, neighbor you have helped or former employer. Ask permission first, tell them what jobs you are applying for, and share your phone number and email correctly. A labeled folder for these papers saves time on the first day.
| Reference type | Why it works | Tip |
|---|---|---|
| Teacher or coach | Can speak to attendance and attitude | Give a short reminder of what you did together |
| Volunteer lead | Shows reliability without pay | Provide the dates you helped |
| Past employer | Confirms real work habits | Ask before listing, and keep them updated |
Prepare for the interview and the first weeks
Handle a first interview, a trial shift and the early days on the job.
Get ready for the interview›Independent information guide. This site is not an employer or a recruitment agency, does not publish its own vacancies and does not collect résumés or personal data.